Finance software for personal trainers
Track session revenue, recorded costs and calculated profit for a day, week, month, quarter or year. Review the result by client and service category, while completed sessions, recorded payments and package redemptions remain separate.
Create your workspaceBack-to-back 1:1 training sessions, strength coaching appointments, and workout assessments fill the day and tell you nothing about the month. Gym floor leasing, travel across town to client locations, and fitness gear replacement costs sit behind the workouts, and none of that is in the calendar.
When a fitness client buys a ten-session workout block in advance, counting that lump-sum payment on day one leaves following coaching weeks looking unrecorded. Tracking package redemptions as clients attend each workout session keeps completed fitness work clear.
Appointments may sit in a calendar app, client payment records in another tool, and gym business expenses in notebook logs or paper receipts. Reviewing the period means bringing those records back together.
Complete sessions, record payments, redeem package credits and add business expenses during normal administration. Perelai keeps those records connected to the client, service category and selected period.
Completing a 1:1 Training Session records that the session took place. It does not record a payment. Payment status remains a separate part of the same visit.
A recorded payment stays connected to the relevant session and client, so the financial history can be traced back to the work behind it.
When a client uses a prepaid Training Package, redeeming a credit is recorded as a non-cash settlement. Delivered sessions and recorded payments stay distinct.
Evaluate session revenue, recorded costs, and calculated profit for a day, week, month, quarter, or year, organized by client and service category.
| In your practice | In Perelai | Why it matters |
|---|---|---|
| Discovery Session, 1:1 Training Session, Training Package, Online Coaching Plan | Services on a Visit | The personal trainer template provides four starter services for fitness coaching, body conditioning, and workout programming. Each booked session becomes a Visit carrying the client, service and payment record together. |
| Custom Meal/Training Plan | Add-on on a Visit | Delivered alongside 1:1 sessions or workout packages, a nutritional or workout add-on forms part of the visit record. |
| Gym Floor Rent, Client Travel, Equipment | Recorded Expense | Record floor space fees, travel and equipment costs for a period. They contribute to the calculated profit shown for the selected period. |
| 10-Session Block | Prepaid Package | Prepaid client packages sit as credit balances, redeemed session by session without distorting period revenue. |
The personal trainer template opens with four editable services and one add-on, so your first screen already resembles a working fitness practice.
Arriving from this page puts the personal trainer template first in onboarding, preloaded with Discovery Session, 1:1 Training Session, Training Package and Online Coaching Plan.
Set your workout session lengths and pricing, keep Custom Meal/Training Plan as an add-on if offered, and log relevant gym expenses against selected periods.
Mark visits completed, record payments, redeem package credits and review revenue, recorded expenses and calculated profit for a day, week, month, quarter or year.
Perelai runs in your browser. Installing it is optional. How you open Perelai
Perelai tracks completed workout sessions, logged costs and calculated profit across selected timeframes. It is not a complete gym back office.
Revenue, expenses and calculated profit are tracked for a period. Perelai does not handle bookkeeping, tax filings or financial advisory services, and it does not replace your accountant.
You can track services, add-on items and package redemptions. Workout programming, exercise reps and fitness progress are not part of it.
Your booking link is yours alone. Perelai does not charge commissions or rent client relationships.
Prepaid packages are recorded as credit balances. When a client attends a workout session, one credit is redeemed, keeping completed work and recorded payments distinct.
Yes. You can record relevant business expenses for a period. They are included in the recorded costs and calculated profit shown for the selected period.
No. Completion and payment status are recorded separately. A completed session can exist before a payment is recorded.
Yes. The template services (Discovery Session, 1:1 Training Session, Training Package, Online Coaching Plan) and Custom Meal/Training Plan add-on are fully editable.
Begin with a personal trainer service menu to keep completed sessions, recorded payments, package redemptions and open order balances structured and readable.
You'll get a verification email to finish setting up.
